Indiefilm Crowdfunding Timeline

In crowdfunding as in filmmaking, preparation is key.  If you don’t adequately prepare for your campaign, then you’re not likely to succeed.  If you’ve never crowdfunded before, this can be a daunting prospect. Don’t worry, Guerrilla Rep Media is here to help.  This post is meant to give you a timeline to prepare for your campaign, starting further out than you might think.

It’s based around what I’ve learned raising 33,000 of my own in the early days of kickstarter, as well as what I’ve learned from speakers and advising clients running their own campaigns.

6-12 Months Prior to Launch

Begin interacting with online and in-person communities relevant to your target market

If you want to have a chance at people outside of your friends and family donate to your crowdfunding campaign, then you’ll need to become a part of those communities early.  If you show up and immediately start asking for money, you’re only going to lose friends and alienate potential backers and customers.  If, on the other hand, you become part of the communities you’re targeting early on then you may well end up getting yourself some new audience members who might just back your campaign.

Related: 5 Dos and Don't for Selling your Film on Social Media

It’s a lot of work, but the benefits may surprise you.  They’re likely to reach beyond your professional life, and into your personal life. 

3 Months Prior To the Launch

Begin to be really active in groups of your target market.

Essentially, this is an extension of the list above.  As your campaign approaches, spend more time engaging with people on those online communities you joined 3-6 months ago.

2 Months Prior to the Launch

Shoot Video

List All Potential Perks

Let People Know You'll be Running a Campaign

Get set up with your Payment Processor

About 2 months before your expected launch, you should get as much of the preparation out of the way as you can.  This includes things like shooting your video, listing your potential perks, and potentially even getting set up with the payment processor of whatever platform you’re using.

Many of those things take much longer than you expect them to, so doing them early will make sure that your campaign launches smoothly. ​

1 Month Prior to Launch

Start seeing what press you can get.

Create a Facbook Event for Launch

Finalize list of Perks

Organize Launch Party

A month out from your campaign is when your pre-launch should be going into overdrive.  You’ll need to issue a press release about your campaign to try to get some local press, make a Facebook event for the launch party to try to get some early momentum, finalize all your perks, and potentially organize a launch party to help get people excited about your project.  You may want to consider making your launch party backer-only, just to get the numbers up early on. ​ Let people donate at the door from their if you need to.

Related: Top 5 Crowdfunding Techniques

1 Week Prior to Launch

Do at least one press interview (if you can)

Promote Launch Day on Social Media

Confirm a few large donations to come in on lauch day: Ideally right at launch.

With your launch date less than a week away, you’ll want to see if you can get any press.  This can be anything from a local newspaper from the town you grew up in, it could be a friend’s podcast, or it could even be some old high school alumni newsletter.  The press will give you legitimacy and legitimacy means more backers.

While you’re doing this, you’ll want to spend a lot of time talking about the impending launch on social media and talking to some big potential donors about coming in in the first few hours of the campaign.  If people see more traction early on, they’ll be more likely to jump on board. ​

Launch Day

Follow-up with AS MANY PEOPLE AS YOU CAN to get them to donate.

If you have some large confirmed donors, then you need to follow up with them and remind them on launch day.  It matters a lot to get some big fish in right as the campaign starts. ​

First Few Weeks of the Campaign

INDIVIDUALLY email EVERYONE you can to ask them to donate.

Once you get your campaign started, you’ll want to INDIVIDUALLY email EVERYONE in your address book.  I’m not talking about setting up and sending out a mail chimp email, I’m talking about individually reaching out to follow up with EVERYONE who you have an email for.  One trick I’ve learned from a friend and Former Speaker Darva C. is that you should email 2 letters of the alphabet a day, over the first 2 weeks of the campaign.  Then email them again, starting on day 16 of the campaign. ​

It’s a grind, but making a film always required sacrifice. 

Midpoint of Campaign

Host an event to keep interested high.

It would be wise to have an event to keep your social media spirit high in the lull that is the midpoint of the campaign.  You have to keep the momentum going through the campaign, so having something like a midpoint event to talk about on social media is incredibly useful.  This event is one I would HEAVILY consider making backer-only, even if they’ve only backed you for 1 dollar. ​ You could also let them back at the door from their phone.

Last Few Weeks of Campaign

Individually email everyone you can AGAIN.

​Do the same thing that you did on the first 13 days of the campaign again. Thank the people who donated, and remind the people who didn't to donate again.  ​

Closing Night-Host a celebration (or commiseration) party!

Finally, at the close of the campaign, you’ll need to have a party, whether to celebrate your success or commiserate that you didn’t hit your goal. Either way, you’ll deserve a night of fun because you WILL be tired.

If this seems like a lot, it is. Even once you’ve finished raising, you still need to make the movie. My free Film resource package includes a lot of resources to help you make it and get it out there once it’s done. It’s got a free e-book, lots of templates, and a whole lot more. Click the button below to sign up.

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5 Rules for Vetting Your Producer’s Rep

The term producer’s rep has been given a bad name.  A lot of people think that Producer’s reps are just money-grubbing middlemen (or middlewomen, or middlethems) who don’t add any value to your project.  As a producer’s rep myself, I’d like to take issue with the narrative that producer’s reps are slimy con artists who will overcharge you without adding value.  Unfortunately, I can’t.  For the most part, the rumors exist for a reason.

So with that in mind, here are 5 ways to vet your producer’s rep. If you want to sign up with me, do the same.

​Ask what their upfront fees are.

If you’re simply looking for a rep to broker your completed film, then the upfront fees should be very low, or nonexistent then they’ll take a piece of the pie for the length of the deal. There are producer’s representatives who operate on a service basis, I.E. they’ll be paid a few thousand dollars with half up front, half on success. In theory, you end up paying less this way, but the incentives are not always in line with the filmmaker’s best interest.

I’ve heard stories of other reps charging 5000 dollars to represent a film to various sales agencies.  If the Rep got you a deal, the rep would then retain 35% of all money from that deal.  This is without even negotiating for a better deal with the sales agency, essentially just making a few calls and writing a few emails.  

Not all service deals are bad, but you have to do extra diligence if that’s how your rep operates.

Also, it should be noted that if you want your rep to do anything other than basic brokering, you should expect to pay them. When I work with filmmakers at an early stage to guide investment decks, help attach talent, write business plans, or any other consulting-oriented services, you should expect to pay some not-insignificant fees. Nobody on a film shoot should be asked to work for free, including us. We still have bills, and it took a lot of investment for us to develop our skills and contacts.

Related: What Does a Producer's Rep DO Anyway?

For straight representation/brokerage services, I charge nothing upfront, and as of this writing, I don’t even charge recoupable expenses.  I charge 10% for connection to sales agents, and 18% if I sell directly to buyers.  (Generally only domestically.)  I also negotiate with sales agencies and buyers to get you/us the best possible deal. 

That being said, brokerage tasks for completed films are the only thing I don’t charge upfront for.  For other tasks, I either charge by the hour or by the job, sometimes with performance bonuses or deferments. ​

2.   Ask them if they watched your movie.

If they’re offering to represent your movie, they had better have watched it.  If they try to say that they don’t remember the film because they watched 8 last week, they’re probably lying.  I watch 5-8 a week.  If I’m making an offer I’ve probably watched it all.  If I don’t think I can sell it, I stop after 20 minutes. ​

Most sales agents and Producer's Reps have a similar system.  If they can't say some specifics about your film, they're probably lying about watching it.  

3. Look them up on imdb.

You want someone who’s not all talk.  You want to see some associate, co-, and executive producing credits on their IMDb.  I generally ask to be credited as an executive producer because it’s the most accurate credit for the job I do. 

If you want to check out what I’ve done, here’s my imdb,

VISIT MY IMDB

4.  Ask them who they have direct relationships with

Any good rep will have existing relationships with some sales agencies.  That’s why you would want to hire them in the first place.  Great reps will have direct relationships with buyers.  If they can’t list out a few sales agencies that they’ve worked with in the past off the top of their head, then they’re probably not going to do their job very well. 

While I won’t list the ones I’ve worked with here, I will tell you if you ask me when on a call or after you submit your film below.

5. Call 3 of their previous clients

This is true for both Producer’s Reps and Sales Agencies.  You’ve GOT to call the clients of your rep and ask for a reference.  If you ask for references and your rep gets upset, then it’s likely a sign you shouldn’t use their services.  Honestly, It’s better if you just look up those filmmakers on IMDb and call them yourself. You can find all the necessary info on imdbPro.

Thanks so much for reading! If you’re looking for a producer’s rep, you should check out my services page. If you’re not quite there yet, but want to more know about the film biz, you should join my mailing list and get my FREE Film market resource package. Links below in the buttons.

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How to Structure Your Production Company’s Entity

I’m not a lawyer, nor an accountant. I get a fair amount of questions about the legal structure of a Production company and a film.  So I thought I would write a blog about how I’ve learned to structure each individual entity, as well as the benefits and drawbacks of each choice. These are

Generally, you’ll want to have one legal entity that exists as your production company, and one legal entity for each project you produce.  Generally, your production company will be a general partner in each project, and when each project has run its course, the entity will be dissolved.   If you’re producing episodic content, you can probably get by with one entity per season.

Before we get started, I’d like to reiterate that I’m not a lawyer or an accountant.  You should definitely talk to one before you proceed in forming a business. ​

LLC>LP

The way I was originally taught was that your production company should be a Limited Liability Company (LLC) and your projects should each be Limited Partnerships (LPs.) In this instance, your production company would be the General Partner, and all of your investors would be limited partners.  This structure offers you better creative control, shields the assets of your investor in case something goes wrong. 

​The way that your creative control is protected is that only the general partner can make important decisions regarding running the business.  As such, any important creative decision remains with the general partner.  In exchange for the limited liability protection, your investors are treated as silent partners, and unable to heavily advise on the day to day operations and decision-making of the company. ​

​Given that the General Partner is your production company, your personal assets are still protected. 

​However, I will admit that I’m just about the only person I know (aside from the teacher who taught it to me) that favors this structure.  Most producers I know favor the following structure.

LLC>LLC

The Production Company LLC being the general partner of the film’s LLC and all of the investors being considered full partners in the film LLC is the most common structure I’ve seen in my time in California.  The big benefit here is simplicity.  Investors are treated the same way that the general partner is, and everyone benefits from the pass-through nature of the entity. 

The assets of your production company are also better protected here if things go awry, but the investors are not forced to be silent.  This can lead to less creative control for the filmmaker, however, if you were going to run into this with the film being a Limited Partnership, it likely would have ended just as poorly as it would end in this scenario. 

S-Corp/C-Corp

Finally, the other primary way you could structure your film is as a corporation.  Either an S-Corp or a C-Corp.  The primary reason you would do this is to issue lots of shares to potential investors. Practically speaking this would mean more than 10-20 individual investors.  This is relatively unlikely for most filmmakers.   

Corporations also encounter additional accounting challenges and in many states additional taxation beyond that of an LLC.  Corporations are subject to corporate accounting, and then payroll is generally issued as an individual check.  For an LLC, you can pass your income through to yourself, which makes tax time much easier.  LLCs provide most of the same benefits that you would actually use as a media production company/media project. You can also do that with an S-Corp, but there are additional filing fees that may or may not be of benefit to you. You could also have an S Corp or C corp own or be the general partner in LLCs or LPs that are responsible for individual projects, similar to the LLC outline above. I have known filmmakers to do this in the past. In certain scenarios, it can be quite advantageous.

Again, talk to your accountant or lawyer, as I am neither. I’m just an executive producer who writes a bit too much.

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